Processing New Frater Paperwork
ABCD Card
Initiation Fees
Processing Membership Paperwork for Active Fraters 
Activity Fees
Chapter Votes at Supreme Meetings

Directorums Cup
Directorums Cup Point System

Chapter Meeting Minutes
Azoan Report 
Chapter Newsletter
Chapter Tax
Good Financial Standing
Attending Supreme Meetings 
Contributions to the Ephriam G. Sless and Roy Scott Funds
Charitable Work
Continuing Education
Chapter Mailing List
List of Graduating Fraters
Historian Article
Scholarships
Undergraduate Pledge Seminar Reimbursement 

Undergraduate Award
Ephraim G. Sless Award
Order of the Double Star

Pledge Manuals
Pledge Pins
Pledge Books
Physical Hazing

September, October, November, December, January, February, March, April, & May 

Figure 1 - Sample of ABCD Card

Figure 2 - Activity Fee Remittance Report 
Activity Fee Remittance Form 

Figure 3 - Directorums Cup Point Check List 
Directorum's  Cup Point Check List 

Figure 4 - Meeting Minute Form
Chapter Minutes

Figure 5 - Excheque Report Form
Chapter Financial Report 

Figure 6 - Ephraim G. Sless Scholarship Form
Scholarship Fund Application

Figure 7 - Request Form for Names and Addresses of Chapter Officers 
Chapter Officer Form   

Figure 8 - Vial of Life Form
or Vial of Life Form

To ensure a new frater is enrolled for membership in the fraternity it is necessary to properly process the initiate's membership paperwork. For the new frater to receive their membership package in a timely fashion this paperwork must be processed immediately upon induction. The membership package includes: 1) a letter from the Supreme Directorum congratulating the frater on their induction, 2) an AZO recognition pin, and 3) a membership card. The frater's membership certificate will be sent at a later date. Usually the certificates are signed by the officers at the next Supreme meeting after the frater's induction and either hand delivered to a chapter delegate at the Supreme meeting or mailed shortly after the meeting.

ABCD cards are the forms used to process new member enrollment in the fraternity. It is essential that each card is filled out accurately, completely and most importantly neatly. (see Figure 1)

1. No candidate may be inducted unless the ABCD cards bear the signature of the Chapter Signare.

2. Immediately after initiation, have candidates, Chapter Directorum, and Chapter Signare sign all cards.

3. Card A is to be filed in the chapter records. Cards B, C, and D are to be immediately forwarded to the Supreme Signare.

4. All cards must be filled out completely and most importantly neatly. The maker of the certificates must be able to interpret the name for it to be properly transcribed on the membership certificate.

5. The initiate's home address (where their family lives) must be used.

NOT THEIR SCHOOL ADDRESS. THE FRATERNITY WILL LOSE CONTACT WITH THE FRATER IF SCHOOL ADDRESSES ARE USED!!!!

1. Initiation fees are set each year at the National Convention.

2. The Initiation fee for the 2001-2002 fraternal year is $30.00 for each Undergraduate initiate and $50.00 for each Alumni initiate.

3. The check should be made out to the AZO PHARMACEUTICAL FRATERNITY.

It is essential that active frater membership paperwork is filled out properly and processed in a timely fashion. This process ensures that each active frater is kept on the Supreme mailing list and receives all fraternal publications and notices. Each year active fraters are required to pay an activity fee to continue their active membership in the fraternity. This activity fee is set each year at the National Convention.

The Activity fee for the 2001-2002 fraternal year is $30.00 for alumni fraters and $20.00 for undergraduate fraters. In order to efficiently process active frater membership an Activity Fee Remittance Form must be completed by the Chapter Excheque and sent to the Supreme Excheque along with a check for the appropriate activity fees. (see figure 2) When the Supreme Excheque receives the Activity Fee Remittance Form and the check for the activity fees, the Supreme Excheque generates and mails to the Chapter Excheque a membership card for each frater listed on the Activity Fee Remittance Form. The Supreme Excheque then forwards the Activity Fee Remittance form to the Director of Mailing so that the fraternity mailing list can be updated. The number of activity fees paid before each Supreme meeting will determine the number of votes a particular chapter will have at that meeting (assuming the maximum number of delegates are present). A chapter will receive 2 votes for the first 25 active fraters and 1 additional vote for each 20 additional fraters. Example 45 active fraters would yield 3 votes.

1. Neatly and completely fill out the Activity Fee Remittance Form. Like the ABCD cards the frater's names and addresses must be legible so that the membership cards can be filled out correctly and the mailing list can be updated with the proper addresses

3. Send the completed Activity Fee Remittance Form along with a check for an amount that corresponds with the number of Fraters listed on the Activity Fee Remittance Form to the Supreme Excheque.

4. The Chapter Excheque will then receive a packet of membership cards which can be handed out at the next chapter meeting.

The Directorums Cup is the most important annual award in all of AZO. This award is presented to the Directorums of those chapters who showed the greatest amount of activity and progress during the year.

The Directorums Cup is a non-competitive award. More than one cup is often awarded. The scoring system is explained on page 5 and completely described in the following chapter ("Chapter Responsibilities and General Operating Procedures").

There are a possible 350 points to be achieved in the contest. A minimum of 330 points is needed to earn a cup.

The Directorum’s Cup Point Check List (figure 3) can be used by the chapters to keep track of their point totals.

Most of the day to day procedures required of each subordinate chapter are used as criteria for scoring the Directorums Cup. To simplify this manual the cup requirements and explanations of the subordinate chapter's responsibilities will be discussed together.

1. Minutes for each chapter meeting should be transcribed by the Chapter Signare. Supreme supplies each chapter with a special minutes form (see Figure 4). The Supreme Signare supplies these forms.

2. Copies of the meeting Minutes must be sent to the following Supreme Offlcers.
A) Supreme Directorum
B) Supreme Signare
C) Supreme Associate Signare
(A,B,C, required for Directorums Cup Points)
D) Undergraduate Representative
E) Supreme Council Member
F) Undergraduate Advisor

4. Meetings must be held at least once a month for 8 months. The months may vary depending on school schedules.

5. A maximum of 80 points is available (10 points for each month). Points are awarded only when all three Supreme Officers listed above receive the minutes.

1. Chapter Excheque reports must be sent monthly to the following Supreme Officers:
A) Supreme Excheque
B) Supreme Signare
C) Supreme Directorum
D) Undergraduate Advisor

2. Special Excheque report forms are supplied by Supreme. The Supreme Signare supplies these forms (see Figure 5).

4. A maximum of 80 points will be awarded (10 points for each month). Points will be awarded when all three Supreme officers receive the Excheque reports.

Each year the chapter is required to send a report to the Azoan editor for inclusion in the Azoan. This report outlines the good things that happened during the fraternal year at your chapter. Usually your Chapter Historian is the author of this report.

The report is valued at 20 points for the Directorums Cup points

The chapter newspapers are used not only for scoring for the Directorums cup but are also judged in our yearly Newspaper Cup Contest. The Newspaper Cup Contest will be discussed later. The chapter newspaper is the voice of the chapter and as such is an important communication vehicle not only to keep the Fraters in your chapter up-to-date on what is happening in the fraternity, it also helps the Supreme officers stay informed of chapter activities. The Supreme Associate Signare will many times take information from chapter newspapers and include it in the Supreme Newsletter.  To be eligible for the Directorums Cup your chapter must submit at least 3 issues of the newspaper.

Ten points are awarded for each issue with a maximum of 30 points to be awarded. To receive the maximum number of points you must submit 3 issues of your newspaper. Issues must be published between October 15th and May 15th.

Chapter tax is a fee charged to each chapter in the fraternity. The alumni and mixed chapter tax is more than the undergraduate chapter tax. The chapter tax is set each fraternal year at the National Convention.

T'he chapter tax for the 2002-2003 Fraternal year is $65.00 for alumni and $35.00 for undergraduate chapters.

Each chapter must be in good financial standing with Supreme by February 15th of each fraternal year. This means that the chapter tax and activity fees must be paid by this time.

Your chapter will receive points for the Directorums Cup for attending Supreme meetings. 10 Points will be awarded for each delegate with a maximum of 20 points per meeting. A maximum total of 40 points will be awarded for attendance at Supreme meetings.

This conference is held at the fall regional for the education of the undergraduate and alumni fraters. Since we will only have a winter regional this year, a manual explaining the operations of the fraternity at the local and Supreme levels will be mailed to all chapter Directorums in the fall.

Each year subordinate chapters are requested to contribute to the Roy Scott and Ephriam G Sless funds. 10 points are awarded for contributions to each fund. A maximum of 20 points will be awarded.

The scholarships given out by Supreme to AZO undergraduates are funded by the Sless fund.            
Only the interest received each year is used for the scholarships. Principle is not touched. Obviously the more money raised for this fund the more money will be available for scholarships.

The Roy Scott fund is the fraternity's charitable foundation. At one time continuing education seminars were funded through the Roy Scott fund. This practice has recently been discontinued.

As healthcare professionals we are responsible not only to our patients but to the community as well. In this spirit AZO undergraduates are encouraged to become involved with local and civic charities as well as the AZO national project. Charitable work may include anything from raising funds for a local charity to helping senior citizens in the neighborhood to take out the trash or shovel snow from their sidewalks.

Charitable work is worth 25 points in the Directorum Cup scoring.

For alumni chapters AZO encourages the running of accredited continuing education programs. AZO undergraduates can also get involved educating the public through activities such as blood pressure screenings, speaking to school groups on topics such as diabetes or drug abuse.

25 points are awarded for continuing education

By January 1st of each year your chapter is required to send six(6) copies of your chapter mailing list to the Supreme Signare.

10 points are awarded for the mailing list in the Directorums Cup scoring.

At the end of each school year it is the responsibility of each undergraduate chapter to send a list of graduating Fraters to the Supreme Signare including home addresses. No points are given for this list but a Directorums Cup cannot be awarded unless this list has been received by the Supreme Signare.

At the end of each school year it is the responsibility of the chapters to send an article detailing the activities of the chapter during the fraternal year and a chapter photograph. Usually this is authored by the chapter Historian.

Scholarship applications (figure 6) are sent out at the beginning of the year usually in the first    newsletter. Additional copies can be obtained from the Effie Sless Fund Chairman. The deadline for submission is April 30th. Usually three to four scholarships are given annually. The number and amount depend on available funds form the Ephriam G. Sless Fund.

Each fraternal year Supreme will reimburse undergraduate chapters up to $350.00 for pledge periods, maximum of 2 per school year. Send receipts for expenses incurred at your rushes to the Supreme Excheque along with a list of prospective members and completed initiation forms if applicable.

This contest is administered by the Supreme Sub-Directorum. Three Judges (usually from outside the Fraternity) are chosen by the Supreme Sub-Directorum to judge the contest. Newspapers are judged on content not the quality or method of printing. The deadline for this contest is May 15th.

The judging criteria is as follows.
    1. Professional articles.
    2. General pharmaceutical topics.
    3. Local chapter news.
    4. Editorial content.

Don't be afraid to have some "fun " articles. Remember above all your newspaper is for your chapter so have fun with it.

Newspaper circulation:

1. Everyone in your chapter.
2. Every Supreme officer.
3. The Officers in your city's alumni chapter (if you have one).
4. Five (5) copies to the Supreme Sub-Directorum.

Cups are awarded in the following categories:

1. Alumni and Mixed Chapters.
2. Undergraduate Chapters.

Only three newspapers are required for the newspaper cup contest.

The following resources are available from the Supreme Signare:
    1. Blank meeting minutes.
    2. Blank Excheque reports.
    3. Ritual books.
    4. Fraternity Constitutions.
    5. Pledge Manuals.
    6. This is AZO pamphlets.
    7. Fraternity operations manual and officer syllabus.
    8. ABCD cards.
    9. Fraternity stationary and envelopes.
    10. Fraternity jewelry:
             Pledge pins
             AZO recognition pins
             25 year and 50 year pins

The following resources are available through the Supreme Associate Signare:
    1. The Fraternity Government (Directory of Supreme Officials)
    2. The Supreme Newsletters

The following resources are available through the Chairman of the Ephraim G. Sless Fund:
    Blank scholarship applications

The following resources are available from the Supreme Excheque:
    Membership Cards

Undergraduate award

This award is presented by the Supreme Directorum. It is the highest honor an undergraduate can receive in AZO. Selection criteria include fraternal activity, leadership, scholarship and citizenship. Each undergraduate chapter nominates a frater from their chapter to receive the award. This in itself is a great honor. Some undergraduate chapters present their nominee with a plaque to commemorate this honor. Candidates for the award are required to submit to the awards committee (the Supreme Sub-Directorum is the chairman) a biographical sketch, a transcript of the grades and letters of recommendations by June 1st. The awards committee will select and announce award recipient (s) at the Summer Convention and the award will be presented at the Winter Regional.

The Simon I. Sless Award

This award is presented to an undergraduate frater for outstanding service to the fraternity on a local level. Recipients for this award are selected by the local chapter. The Supreme Signare is then notified that the award is being presented. The Supreme Signare will order the award and notify the chapter when it is received.

The Ephriam G. Sless Award

This award is presented to a graduate frater for outstanding service to the fraternity on a chapter level over a long period of years. The Supreme Signare is notified of the recipient and will order the award.

Order of the Double Star

This award is presented to those fraters who are serving as president of a local, county or state pharmaceutical association; office in a national pharmaceutical association; president of a college of pharmacy alumni association; member of a state board of pharmacy; or a faculty member of a college of pharmacy.

Shipping and handling is $4.95 per order. State sales tax is applicable for shipments in New England states only (ME, VT, MA, NH, CT, RI). Engraving is an additional $3.50 for each piece of engraved jewelry.

Jewelry is not 14k gold, but an alloy called Goldgloss.

The following jewelry items are available:

STYLE NO. DESCRIPTION 2001-2002 COST
    102 Fraternity pin, no stones, Goldgloss 29.95
    103 Fraternity pin, close pearl, 6 rubies, Goldgloss 75.00
    601 Monogram recognition button, Goldgloss 7.50
    602 Monogram recognition pin, Goldgloss 7.50
    700 Pledge button, Goldgloss 6.00
    500 Chapter Directorum key, 3 opals, Goldgloss 51.00
    501 Other chapter officers keys, 3 pearls, Goldgloss 51.00
    604 25 year button, Goldgloss 7.50
    50 year rememberance tie-tac, Goldgloss 7.50
    502 Plain officers key, Goldgloss 19.50
    Fraternity pin, close pearl badge, 14K 147.00

Goldgloss is Legacy Jewelry’s trade name for a finely polished gold electroplate finish. The rubies are synthetic stones.

Pledge pins should be recycled rather than given to each pledge.

This manual will not attempt to explain pledging procedures in detail. But several points which seem to come up each year can be touched upon.

Pledge Manuals

Pledge Pins

Pledge Books ( not required)

Many undergraduate chapters require their pledges to carry around a small pocket sized note pad. This pad is used to get signatures of the Fraters and to obtain personal information about the Fraters such as home town, hobbies, etc. This is an excellent vehicle to foster friendship between the prospective member and the active Fraters.

Physical Hazing

October
    1. Send in minutes from September chapter meeting to Supreme officers.
    2. Send in September’s Excheque report to Supreme officers.
    3. Begin thinking about publishing first issue of newspaper.
    4. Begin making travel plans for the Winter Regional.
    5. Select your chapters candidate for the Supreme Undergraduate Award
    6. Start to gather a biographical sketch, transcript of grades and letters of recommendation for your undergraduate award candidate. Send them to the Supreme Sub-Directorum by December 1st!!!
    7. Do you have an agenda for your chapter’s charitable work, national project, continuing education, screenings, etc.

November

    1. Send in minutes from October chapter meeting to Supreme officers.
    2. Send in October’s Excheque report to Supreme officers.
    3. By now your first issue of your chapter newspaper should be published. Send 5 copies to the Supreme Sub-Directorum.
    4. Begin to prepare your chapter report for presentation at the Winter Regional. The report should be sent to the Supreme Signare at least 10 days before the Regional.

December

    1. Send in minutes for November chapter meeting to Supreme officers.
    2. Send in November’s Excheque report to Supreme officers.
    3. Another newspaper should be published soon. Send in 5 copies to the Supreme Sub-Directorum.
    4. Have you sent in your activity fees and chapter tax yet?
    5. Have you sent in your 6 copies of the chapter mailing list ? Deadline is January lst.
    6. Finalize plans for attending the Winter Regional.

January

    1. Send in minutes for December chapter meeting to Supreme Officers.
    2. Send in December's Excheque report to Supreme officers.
    3. Your second newsletter should be published by now!! Send 5 copies to the Supreme Sub-Directorum.
    4. Are you in good financial standing? The deadline is February 15th!!
    5. Have you chosen a recipient for the the Simon Sless Award (undergraduate chapters) or the Ephriam Sless Award (alumni chapters). Send the name of the recipient and the date of presentation to the Supreme Signare.
    6. Scholarship applications due by April 1st to the Effie Sless fund chairman.

February

    1. Send in minutes for January chapter meeting to Supreme Officers.
    2. Send in January's Excheque report to Supreme officers.
    3. Don't forget you still need at least one more newspaper published before the end of the school year. Send 5 copies of each to the Supreme Sub-Directorum.
    4. The deadline for good financial standing is February 15th. Are your activity fees and chapter tax paid?
    5. Contributions to the Ephriam G. Sless and Roy Scott funds must be made soon.
    6. Make sure charity and continuing education activities are in the chapter minutes so that you get credit for the Directorums cup.
    7. Start thinking about Azoan report. Send a chapter picture to the editor!
    8. Scholarship applications due by the 15th of March.
    9. Should start to prepare Historian report for the year
    10. Make sure that your chapter delegate to the Winter Regional gives a full report at your chapter meeting.

March

    1. Send in minutes for February chapter meeting to Supreme officers.
    2. Send in February's Excheque report to Supreme officers.
    3. Chapter newspaper? Send 5 copies to the Supreme Sub-Directorum.
    4. Don't forget to send in your Spring Rush receipts to the Supreme Excheque for reimbursement. Supreme will cover up to $200 per year. $100 per semester.
    5. Review Directorums Cup Checklist. Check scoring list in Supreme Newsletter. If there are anydiscrepancies contact the Supreme Signare immediately.
    6. Azoan report may be due!! Did you send in your chapter picture.?
    7. Scholarship applications due by the 1st of April..
    8. Find out when and where the Summer Convention will be held and announce to chapter.

April

    1. Send in minutes for March chapter meeting to Supreme officers.
    2. Send in March's Excheque report to Supreme officers.
    3. Chapter Newspaper? Don't forget you need a minimum of 3 issues by May 15th. Send 5    copies to the Supreme 2nd Sub-Directorum.
    4. Begin preparing your chapter report for the Summer Convention.
    5. School is about over, don't forget:
            A) Historian report with picture
            B) Azoan report should be in Azoan Editors hands by now!!
            C) List of graduating Fraters with home addresses to Supreme Signare.
    6. Review Directorums Cup Checklist. This is your last chance to get things done.
            A) Charity work
            B) Continuing education projects.
            C) Contributions to Roy Scott and Effie Sless funds.
            D) At least 3 newspapers.
    7. Send list of new officers, along with addresses, after elections are held to Supreme Signare and Supreme Associate Signare. (figure 7)

May

What: ‘Vial of Life’ - Life saving information in your home in case of crisis or emergency.

For Whom: Individuals who live alone, Senior Citizens, young mothers with medical problems, or anyone who wishes to provide for care in case of fire, sudden illness or other emergency.

Where: A small plastic vial taped above the upper right hand shelf of your refrigerator - to contain necessary information regarding the residents to be available and easily found by the emergency squad, police, firemen, etc. if the need arises.

The Program: ‘Vial of Life" was first initiated by Deputy Sheriff Richard Marsh of Monroe County, Michigan. The program is sponsored locally by the Alpha Zeta Omega Pharmacy Fraternity. Instructions: Just fill out the enclosed form, tuck it into your vial, tape it in your refrigerator, and place the sticker on the outside of the refrigerator in the upper right hand corner. Then rest assured that you will provide all of the information needed to take care of you in an emergency. -------

Name Address

Age Religion (Optional) Hospital Preference City

Doctor’s Name Address Phone (office/home)

In case of emergency call:

Name Address Phone

Name Address Phone

ALLERGIES KNOWN:

Allergies are characterized by an adverse reaction(s) (excessive sneezing, persistent nasal discharge, tearing, hives or skin rash, difficulty in breathing) experienced following exposure to or ingestion of various substances in the   environment.
____ Aspirin ____ Foods_____________________________________________________________ Penicillin ____ Insect bites ____ Sulfa drugs ____ Pollen, dust, mold ____Other_________________________________________

DISEASE STATES:

____ Diabetes ____ Heart disease ____ Hepatitis ____ Anemia____ Thyroid trouble ____ High blood pressure ___ Jaundice ____ Blood disease____ Hypoglycemia ____ Asthma ____ Kidney disease ____Epilepsy ____ 
Ulcers ___ Migraine ____ Other _________________

CURRENT MEDICATIONS: